Task management that keeps every task clear, every workflow ready and nothing left in your head.
Simple task management for small businesses. Voice-note today’s tasks or build the complete workflow once. Alive24 connects every action to the right client, job, calendar, deadline and next step—so you always know what needs to happen.
- Voice it once
- Create every step
- Add the deadline
- Schedule the time
- Assign the owner
- Show the progress
- Trigger what’s next
- Private tasks protected
- Client milestones clear
- Evidence attached
- Calendar connected
- One clear workday
Is this you?
If you’re juggling reminders and project managing apps and still carrying every next step in your head, you’re probably one of these people.
The work is real. The problem is that tasks, deadlines and repeatable processes are scattered—and you are the only thing holding them together.
Your tasks are scattered everywhere
Some are in your calendar, some are phone reminders, some are on paper and the rest are sitting in your head.
You create checklists—but cannot see the work happening
You send spreadsheets, documents or AI-created task lists to other people, then leave your workspace to check whether anything was actually completed.
You repeat the same process for every client
Each sale, session or job requires the same basic steps, but you rebuild the list and rely on memory every single time.
Tasks + Workflows walkthrough
See the task management app turn one event into the complete workflow.
Watch a client payment start the right configured workflow, create the work, schedule time and keep progress connected until the next stage begins.
- Client payment received
- Correct workflow started
- Tasks and deadlines created
- Calendar time scheduled
- Appropriate person assigned
- Private work kept private
- Client milestones selected
- Work checked off
- Progress updated
- Notes and proof attached
- Next stage activated
- Complete history retained
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Are you currently doing this?
The work is hard enough without having to remember every step of it.
Disconnected reminders create more checking, more repeated decisions and more chances for an important delivery step to disappear. Most project tracking tools show a list; they don’t tell the right person what to do next.
Tasks scattered everywhere
- Tasks spread across apps and spreadsheets
- Phone reminders disconnected from clients
- Deadlines stored separately
No clear completion view
- Checklists sent with no completion view
- Clients unable to see relevant progress
- No record of what was completed or when
The process keeps being rebuilt
- Recurring workflows rebuilt manually
- Jobs starting without their standard workflow
- Important steps forgotten between sessions
Nobody sees the same picture
- Tasks not appearing on the calendar
- Team members unclear about responsibility
- Owners checking several systems
You can stop rebuilding the work in every app. Tasks, deadlines, calendar time, proof and progress can live in one connected workflow.
Introducing
Tasks + Workflows inside Alive24.
Tell Alive24 what needs to happen once—and it keeps every task, deadline, client and configured workflow moving.
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Voice it once
Create every step
Add the deadline
Schedule the time
Assign the owner
Show the progress
Trigger what’s next
Clients connected- Private work protected
Next stage clear- Evidence attached
Calendar connected- Team work assigned
- Client milestones clear
- History complete
- History complete
- Process repeats
- One connected workflow
Voice it once
Capture the work in normal language.
Create every step
Turn the process into clear actions.
Add the deadline
Give each task a real due date.
Schedule the time
Reserve work in the calendar.
Assign the owner
Keep responsibility completely clear.
Choose visibility
Separate private, team and client tasks.
Work anywhere
See today’s actions without rebuilding a list.
Attach the context
Connect the client, job, session or payment.
Add proof
Keep notes and evidence beside completion.
Trigger what’s next
Start the next configured stage.
- Daily tasks
- Repeatable workflows
- Deadlines
- Calendar blocks
- Clients
- Projects + jobs
- Sessions
- Assigned work
- Private tasks
- Client milestones
- Notes + proof
- Next actions
How it works
Tell Alive24 once. Start the workflow. Complete the work. Move forward.
One clear process, five stages. Click through to see how normal language becomes connected delivery work.
You voice-note one thing…
“New client signed — onboard them and send the welcome pack.”
One voice note — the whole job runs itself around it
Step 1 · Tell Alive24
Tell Alive24 what happens
Explain the process in normal language, including every task, stage, person and deadline.
- Normal language
- Every task
- Workflow stages
- People involved
- Deadlines
- Visibility rules
Then the task, deadline, calendar, client progress and next stage all agree—without another spreadsheet or reminder app in the middle.
Solved, in one place
Meet the system that turns “this needs doing” into a clear, connected plan.
Voice or type what needs to happen. Alive24 creates the appropriate tasks, time, owners and reusable steps while keeping every action connected to the right part of the business. Task assignment software and a work management platform in one, connected to the rest of your business.
Your connected work
Clear. Scheduled. Completed. Connected.
Voice note → Workflow starts updated
A task for today
Capture the next action quickly, with its client, priority and deadline attached.
A scheduled time block
Put focused work into the Alive24 calendar so the task has real time reserved.
Appropriate ownership
Keep it private, assign it to one of up to three Solo team members or make an approved milestone client-visible.
A complete project workflow
Turn the full delivery process into stages and actions connected to the project.
A repeatable job checklist
Start the same configured standard whenever that type of job begins.
Session preparation
Create the right preparation and follow-up around each consultation or session.
A connected follow-up
Keep the action beside the lead, client, booking or work that caused it.
A configured trigger
Begin the right workflow from an enabled payment, booking, acceptance or stage event.
Client-visible progress
Share only the tasks or milestones the business intentionally approves.
The next stage
Completion can activate the next configured actions without rebuilding the process.
Prefer to speak to someone? Book a Live Walkthrough
Built for real businesses
However your work gets done, build the exact process around it.
A custom workflow system for real small-business delivery—not generic productivity jargon.
Massage therapist
Personal trainer
Beauty and skin therapist
Yoga and pilates teacher
Naturopath and nutritionist
Counsellor and psychologist
Physio and chiropractor
Health coach
Massage therapist
Personal trainer
Beauty and skin therapist
Yoga and pilates teacher
Naturopath and nutritionist
Counsellor and psychologist
Physio and chiropractor
Health coach
Electrician
Plumber
Builder and carpenter
Landscaper and gardener
Painter and decorator
Cleaner and home services
Handyman
Property and rental operator
Electrician
Plumber
Builder and carpenter
Landscaper and gardener
Painter and decorator
Cleaner and home services
Handyman
Property and rental operator
Website designer
Social media manager
Business coach
Business consultant
Marketing consultant
PR consultant
Bookkeeper
Accountant
Virtual assistant
Copywriter
Brand and graphic designer
Photographer and videographer
Course creator and tutor
Maker and product seller
Mobile and local operator
Website designer
Social media manager
Business coach
Business consultant
Marketing consultant
PR consultant
Bookkeeper
Accountant
Virtual assistant
Copywriter
Brand and graphic designer
Photographer and videographer
Course creator and tutor
Maker and product seller
Mobile and local operator
Wellness professionals
Preparation, sessions, follow-ups and appropriate client actions.
Trades
Site preparation, job stages, evidence and handover.
Consultants
Research, meetings, actions and reports.
Coaches
Program stages, sessions, tasks and progress.
Creatives
Discovery, creation, review, approval and launch.
Professional services
Engagement stages, documents, deadlines and next actions.
Course creators
Enrolment, access, reminders and support.
Small teams
Up to three Solo members with appropriate assignments and access.
Say it out loud
Your task list can be as quick as saying it out loud.
Create or change tasks, deadlines, owners and workflows using normal language, then review the result before the work moves.
“Add today’s session notes to Luke’s private record, share the three agreed actions with him, remind him before Friday and show the next milestone as in progress.”
- Set these five tasks for today
- Add two hours for the proposal
- Put the call in my calendar at 4pm
- Luke has paid his deposit
- Start the landscaping workflow
- Assign site preparation
- Show three client milestones
- Prepare the first consultation
- Add second-session follow-up
- Keep this task private
- Attach these completion photos
- Begin the next configured stage
What that normally means
- Opening a task app
- Rewriting the checklist
- Finding the client record
- Updating the calendar
- Briefing somebody separately
- Reporting progress later
Private tasks stay with authorised business users. Team tasks go only to the appropriate person. Client-visible tasks show only approved actions or milestones—not internal notes, costs or discussions.
Time, money and energy saved
Stop rebuilding the process every time the same work begins.
Reuse workflows, create tasks by voice, schedule the work and connect completion to what happens next.
What quietly drains the week
- Task-management subscriptions
- Workflow software
- Spreadsheet checklists
- Phone reminders
- Calendar task notes
- Repeated team follow-up
- Manual client updates
- Checking several systems
Time, attention and delivery steps lost across disconnected tools
Inside Alive24
- Every task in one system
- Repeatable workflows ready
- Work scheduled on the calendar
- Clear owners and deadlines
- Client progress controlled
- Evidence and notes attached
- Next steps connected
- Relevant business context
One connected way to organise and complete the work
Time and energy returned
- Workflows reused
- Tasks created by voice
- Deadlines assigned once
- Calendar time connected
- Client tasks attached
- Completion visible
- Progress updated
- Next stages triggered
Alive24 supports everyday and repeatable work for one person, with extra paid seats available up to 3 seats. Larger teams, HR, advanced workforce scheduling, complex permissions or multi-team operations require Alive24 Medium.
See full pricingBefore and after
From scattered reminders to one clear way of working.
The same work—the difference is whether tasks, deadlines, calendar time and progress stay connected or disappear across the week.
Before
- Tasks stored in several places
- Workflows rebuilt repeatedly
- Deadlines remembered manually
- Client progress updated separately
- Team completion difficult to see
- Important stages forgotten
- The next step hard to find
After
- Every task in one system
- Repeatable workflows ready to start
- Work scheduled on the calendar
- Clear responsibility and deadlines
- Client-visible progress updated
- Private business records protected
- Every next step connected
Real examples
Every business has repeatable work. Now the system can remember it for you.
The same connected task system adapts to jobs, sessions, programs, projects and courses without forcing every business into one template.
- A landscaper starting standard tasks for every new job
- A naturopath preparing first, second and follow-up consultations
- A coach moving a client through each program stage
- A website designer managing discovery, copy, design, review and launch
- A consultant preparing research, meetings, actions and reports
- A course business handling enrolment, access, reminders and support
- A private owner task connected to a client
- A team task assigned with relevant access
- An approved client milestone becoming visible
- A deadline appearing beside calendar time
- Completion evidence attached to a job
- A payment starting its configured workflow
- A session note creating the next action
- A completed stage activating what follows
Daily tasksToday is immediately clear
Priorities, deadlines and calendar time stay together.
Client connectionEvery action has context
The person, work and next step remain attached.
WorkflowThe standard process is ready
Configured stages create the right actions each time.
ResponsibilityEverybody knows who owns it
Private, team and client-visible work stays distinct.
EvidenceCompletion has a record
Notes, attachments and proof remain with the task.
Next stageFinished work moves forward
Completion can activate the next configured actions.
Swipe or scroll for more
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Two ways to work
Manage what needs doing today—and what should happen every time.
Use Alive24 for individual actions now and reusable processes whenever the same kind of work begins.
- Today’s actions
- Specific deadlines
- Calendar work blocks
- Private owner tasks
- Appropriate team assignments
- Client-related actions
- Priorities and statuses
- Notes and attachments
- Completion evidence
- The next action
Voice-note individual tasks, deadlines, reminders and calendar blocks for yourself or an appropriate small-team member.
Set five tasks for today, reserve two hours for the proposal and put the follow-up call in the calendar at 4pm.
- Client payment workflows
- New package sequences
- Project and job stages
- Session preparation
- Proposal acceptance
- Course enrolment
- Standard deadlines
- Assigned responsibility
- Client-visible milestones
- Next-stage actions
Build the process once so all configured actions can start when a client, job, session, project or sale reaches the relevant stage.
A landscaping deposit starts site preparation, schedules the work and shows the first approved milestones to the client.
See a real task dashboardReal proof
The system remembers the process—so you can focus on doing the work.
Working Alive24 examples show daily tasks, voice-created actions, calendar time, client workflows, job stages, assigned work, progress, notes and next-step automation.
These are realistic Alive24 product examples. The exact tasks, workflows, visibility and triggers are configured around how the business delivers.
Prefer to speak to someone? Book a Live Walkthrough
Prefer to speak to someone? Book a Live Walkthrough
What you actually receive
See what needs doing, who owns it and what it connects to.
A clean Alive24 task and workflow dashboard for everyday work and repeatable delivery.
Task
The action and its context
- Client, project or job
- Workflow stage and priority
- Deadline and calendar time
- Related session or payment
Owner
Clear responsibility
- Private owner tasks
- Small-team assignments
- Relevant access only
- Up to three Solo team members
Visibility
The right view for each person
- Private business tasks
- Team work with access
- Approved client-visible milestones
- Internal notes stay protected
Completion
Proof and what happens next
- Status and completion record
- Related notes and attachments
- Evidence where appropriate
- Next configured action
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A clear working dashboard
See what needs doing, who owns it and what it connects to.
Keep a useful view of the work without turning a solo business into an oversized enterprise dashboard.
“Luke’s deposit received · landscaping workflow started”
Tasks, deadlines, owners and visibility connected to the client, job and calendar.
- 01
Every task has context
The client, project, deadline, calendar time and next action stay together.
- 02
Every person sees what is appropriate
Private, assigned and client-visible work remain clearly separated.
- 03
Every completion moves the work
Evidence and progress update the record and reveal the next configured action.
- Task
- Client
- Project or job
- Workflow stage
- Assigned person
- Deadline
- Calendar time
- Priority
- Status
- Private or client-visible
- Related notes
- Attachments
- Completion evidence
- Next action
- Connected payment or session
Prefer to speak to someone? Book a Live Walkthrough
One connected way of working instead of reminders hiding everywhere.
From scattered reminders to one clear way of working.
Tasks live beside the clients, calendar, projects, jobs and delivery progress they belong to—not in another disconnected productivity app.
From work beginning to the next stage
See exactly how one event becomes organised work, approved progress and the next required stage.
- 01
Client pays or work begins
An enabled payment, booking, acceptance, project stage or manual start provides the real business context.
Ready to begin
- 02
Workflow starts
The appropriate configured delivery sequence begins for that client, job, session or project.
Process ready
- 03
Tasks are created
Every action receives its owner, deadline, priority, visibility and connected record.
Work is clear
- 04
Time is scheduled
Relevant tasks and work blocks appear in the Alive24 calendar and configured calendar setup.
Time protected
- 05
Work is completed
The owner or assigned person checks off the work and records what happened.
Completion recorded
- 06
Client progress updates
Only approved milestones or actions become visible in the Client Management Area.
Progress is clear
- 07
Notes and proof added
Relevant notes, files and evidence remain attached without exposing confidential information.
Context preserved
- 08
Next stage begins
Completion activates the next configured actions so repeatable delivery keeps moving.
Work moves forward
- No task app subscription
- No spreadsheet checklist
- No phone-reminder maze
- No manual progress rebuild
Prefer to speak to someone? Book a Live Walkthrough
Connected, not bundled
Every task connects to the client, time, work and money behind it.
Tasks + Workflows sits at the centre of Deliver, carrying the right actions from payment or work beginning through completion, approved client progress and the next stage.
- 1Client Management AreaShows only the tasks and progress intentionally approved for the client.
- 2Projects + JobsSupplies the stages and delivery work each task moves forward.
- 3Team SchedulingDecides when the work happens and who is responsible.
- 4Team ManagementHolds the roles, access, agreements and approved hours behind each person.
- 5AI Operations ManagerFlags delays, overruns, missing notes and the decisions that need you.
- 6Bookings + CalendarSupplies sessions, dates and scheduled work time.
- 7CRM + PipelinePreserves the lead and client context behind each action.
- 8Proposals + QuotesCarries the work and terms that were agreed.
- 9Invoices + PaymentsCan start the appropriate configured delivery workflow.
- Client Management Area shows only approved tasks and progress
- Projects + Jobs supplies delivery stages
- Courses connects enrolment and learning actions
- Bookings + Calendar provides sessions and scheduled time
- CRM + Pipeline preserves the relationship context
- Proposals + Quotes carries what was agreed
- Invoices + Payments can start configured delivery work
- Expenses + Receipts connects private costs
- Business Dashboard shows the wider picture
- Tasks + Workflows is part of Alive24. Clients see only the information you intentionally make visible; internal notes, costs, CRM details and team discussions remain private. The plan starts with one person, with extra paid seats available up to 3 seats.
Protect your client time
Give clients clarity without giving every update twice.
See where repeated messages, progress calls, missing files and disconnected records are taking time away from the work your clients actually value.
Take the 2-minute workflow check
Free, no commitment, with a practical summary of the tasks and repeatable work to connect.
Start with SolomonPrefer to speak to someone? Book a Live Walkthrough
Explore the connected system
See how every task connects across delivery, sales and your numbers.
Tasks + Workflows sits at the centre of Deliver while preserving the client, booking, project and payment context.
You
One voice note. One change.
Voice note → Website updated
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Questions
Tasks + Workflows—the questions owners actually ask.
Still unsure? The full demo answers most of it in a few minutes, without a sales call.
Ready to get every task out of your head and into one connected system?
See how Alive24 turns voice notes, daily actions and repeatable processes into clear tasks and workflows connected to every client, job and deadline.
Book a Live Walkthrough
See everyday tasks and repeatable workflows moving through one real Deliver journey.
Book a Live WalkthroughSee How Deliver Works
Explore how clients, projects, tasks, documents and courses stay connected.
See How Deliver WorksGet Alive24
Own the complete connected system, including Tasks + Workflows and every Deliver tool.
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