Employee schedule management software that brings your team into one secure system—and shows whether the work is getting done.
Employee schedule management software for small teams. Onboard a person in minutes, choose exactly what they can see, attach their responsibilities, tasks, schedule and rate, then review the completed work and approve the pay. No operational hide-and-seek. No managing people all day.
- Invite the person
- Collect their details
- Confirm the role
- Attach the agreement
- Choose their access
- Assign the work
- See what’s due
- See what’s late
- Expected vs actual time
- Approve the hours
- Prepare the payment
- End access in one place
Is this you?
Need an employee management app but hate managing people? This page is for you.
Two people or ten. Permanent, part-time, contractor or short-term specialist. The work is real. The problem is that the person, the work and the pay live in different places.
Nobody is sure who owns what
The agreement is in a folder, the tasks in a spreadsheet, the changes in messages. So you explain it all again.
Hours arrive without the work
Six hours, one line on an invoice. What was finished, which client benefited and whether it was fair is your job to reconstruct.
Team Management walkthrough
See the employee management app take one person from onboarding to work approved for pay.
Watch a new team member go from invite to access, tasks, recorded work and an approved payment—without being added to ten separate systems.
- Invite sent
- Details collected
- Role and rate confirmed
- Agreement attached or drafted
- Access chosen by area
- Projects and clients assigned
- Tasks and SOPs attached
- Their dashboard on day one
- Work completed and recorded
- Expected against actual time
- Hours approved
- Access ended in one place
Prefer to speak to someone? Book a Live Walkthrough
Are you currently doing this?
You don’t need a big team for managing people to eat your week.
Managing two or three people can still mean repeating instructions, chasing notes, questioning hours, checking projects and remembering who still has access to what. A separate time manager app, personnel scheduling app and employee timesheet software only add more places to check.
Access is scattered
- One person added to ten systems
- Onboarding that takes a full day
- Old access left switched on
Responsibilities are unclear
- Agreement, SOPs and tasks in different places
- Instructions living in message threads
- Nobody certain what complete means
You can’t see where time went
- Hours with no completed work attached
- Delays discovered weeks later
- Invoices you can’t sensibly check
Team software is built for corporations
- Overcomplicated and expensive
- Cut off from the actual work
- Another app everybody forgets to open
You can stop onboarding people across ten systems and stop guessing at the hours. The person, the work, the time and the pay can live in one place.
Introducing
Team Management inside Alive24.
Bring the person, their access, their responsibilities, their work, their time and their pay into one connected record.
Prefer to speak to someone? Book a Live Walkthrough
Invite the person
Collect the details
Confirm the role
Attach the agreement
Choose the access
Assign the work
Attach the SOPs
Projects connected- Client records protected
Overdue work visible- Notes required
Team dashboard clear- Expected vs actual
- Hours approved
- Payment prepared
- Access ended in one place
- One team record
- Less managing for you
Onboard in minutes
One flow instead of ten separate logins.
Start from your trade
Roles and responsibilities that already fit.
Draft the agreement
AI-assisted draft, reviewed by you.
Choose the access
Areas, levels and an expiry date.
Assign the work
Tasks, workflows and SOPs on the role.
Three connected views
Their view, your team view, the project view.
Work from a phone
Today’s work, notes and voice updates.
See what’s late
Overdue, incomplete and missing notes.
Catch the overruns
Expected against actual, flagged calmly.
Approve the pay
Approved hours prepared for payment.
- Onboarding
- Roles
- Agreements
- Access levels
- Access expiry
- Tasks + SOPs
- Schedule
- Expected time
- Actual time
- Needs review
- Approved hours
- Money + Control
How it works
Onboard in minutes. Assign the work. Approve the pay.
One clear process, five stages. Click through to see a person go from invite to approved payment.
Step 1 · Invite them
Invite the person and collect the details
You choose which fields are required. Collect only what your business legally needs—sensitive details stay limited and protected.
- Invite by email
- Required details
- Role
- Start and end date
- Employee or contractor
- Rate or salary
Then the person, their access, their work, their time and their pay all agree—without rebuilding the story from ten separate accounts.
Solved, in one place
One person. One record. Everything connected to them.
The owner sets it up once and reviews what matters. The team member gets one clear place to work instead of five logins. Employee time management software, schedules and approved pay stay connected to the person.
Team Management
Onboarded. Trusted. Recorded. Approved.
Voice note → Onboarding updated
The person
Name, contact details and the information your business actually requires.
Their role
What they’re here to do, in language both of you understand.
Their responsibilities
What they own, attached to the record instead of a buried document.
Their agreement
Attach your own, or build a draft from the role, rate and arrangement.
Their tasks and workflows
One-off, recurring and role-based work with SOPs attached.
Their schedule
Today, this week and what the scheduled time is for.
Expected and actual time
What the work should take, beside what it actually took.
Approved hours and pay
Completed work, approved hours and a prepared payment for your yes.
Prefer to speak to someone? Book a Live Walkthrough
Built for real businesses
However your team is put together, manage the real work around it.
Built for small businesses managing a few important people—not enterprise workforces.
Massage therapist
Personal trainer
Beauty and skin therapist
Yoga and pilates teacher
Naturopath and nutritionist
Counsellor and psychologist
Physio and chiropractor
Health coach
Massage therapist
Personal trainer
Beauty and skin therapist
Yoga and pilates teacher
Naturopath and nutritionist
Counsellor and psychologist
Physio and chiropractor
Health coach
Electrician
Plumber
Builder and carpenter
Landscaper and gardener
Painter and decorator
Cleaner and home services
Handyman
Property and rental operator
Electrician
Plumber
Builder and carpenter
Landscaper and gardener
Painter and decorator
Cleaner and home services
Handyman
Property and rental operator
Website designer
Social media manager
Business coach
Business consultant
Marketing consultant
PR consultant
Bookkeeper
Accountant
Virtual assistant
Copywriter
Brand and graphic designer
Photographer and videographer
Course creator and tutor
Maker and product seller
Mobile and local operator
Website designer
Social media manager
Business coach
Business consultant
Marketing consultant
PR consultant
Bookkeeper
Accountant
Virtual assistant
Copywriter
Brand and graphic designer
Photographer and videographer
Course creator and tutor
Maker and product seller
Mobile and local operator
Trades
Helpers, subcontractors and admin support with project access, job tasks and approved hours.
Wellness
Practitioners and support staff with client access, private notes and session completion.
Clinics
Reception, practitioners and finance support with different access to client records.
Coaches
An assistant handling admin and marketing with view-only where it belongs.
Professional services
Administrators, salespeople, finance and technical specialists across projects and clients.
Creative + marketing
Freelancers and specialists with campaign tasks and brand documents only.
Small admin or sales teams
Clear responsibilities, expected time and hours you can approve.
Short-term specialists
Project-based access with an end date, ended in one place.
Change it in a sentence
Changing what somebody owns shouldn’t need four apps.
Adjust responsibilities, access, work or dates in normal language, then read the proposal before anything changes.
“Give Ana the Johnson project only, make her the owner of the weekly finance check, require notes before anything counts as complete, and end her access on 30 November.”
- Give Ana access to the Johnson project only
- Remove her access on 30 November
- Make her the owner of the weekly finance check
- Attach the client-onboarding workflow to her role
- Require notes before a session counts as complete
- Set expected time to one hour
- Move the overdue task to Friday
- Add a short-term contractor for this project
- Give the new assistant view-only on marketing
- Take Money off everyone but me
- Show me anything over expected time this week
- Prepare this week’s approved hours
What that normally means
- Editing a job description document
- Updating a separate task tool
- Changing a shared calendar
- Messaging the change again
- Emailing a new SOP
- Remembering the access next month
Alive24 proposes the change. You review and approve it. Access, rates and approvals stay owner-controlled—nothing sensitive moves on its own.
Time, money and energy saved
Less managing for you. More clarity for them.
Faster onboarding, fewer systems, fewer messages, earlier warning when time and money are leaking.
What quietly drains the week
- Adding one person to ten systems
- Rewriting job descriptions
- Repeating instructions
- Chasing work updates
- Chasing session notes
- Checking tasks by hand
- Questioning invoices
- Removing old access later
Hours of oversight, unexplained time and access you can’t fully account for
Inside Alive24
- One onboarding flow
- Responsibilities on the record
- Role-based access you control
- Tasks and SOPs attached
- Expected against actual time
- Delays surfaced early
- Approved hours prepared
- Access ended in one place
One connected team record instead of ten disconnected accounts
Time and energy returned
- Faster onboarding
- Faster access removal
- Fewer internal messages
- Fewer check-in meetings
- Less chasing for updates
- Fewer unexplained hours
- Faster invoice approval
- Clearer project labour costs
Alive24 Solo begins with a small number of team seats and more can be added as the business grows. Larger, more complex teams are handled by Alive24 Medium. Alive24 is not payroll software, doesn’t handle employment compliance and doesn’t replace legal advice.
See full pricingBefore and after
From scattered logins to one connected team record.
The same person and the same week—the difference is whether their access, work, time and pay stay connected or get pieced together afterwards.
Before
- The agreement in a folder
- Tasks in a spreadsheet
- Instructions in group chats
- Access spread across ten apps
- Progress you have to ask for
- Hours arriving as one invoice line
- Old access nobody remembers
After
- One record per person
- Responsibilities on the role
- Tasks and SOPs attached
- Access chosen area by area
- Progress visible without asking
- Expected against actual time
- Access ended in one place
Real examples
Trades, wellness or professional services—the same connected team record.
Permanent, part-time, contractor or short-term specialist, the person, the work and the pay stay joined up.
- A tradie onboarding a helper with site access only
- A subcontractor given one project and an end date
- A practitioner with client access and private notes
- A clinic receptionist with bookings and no money access
- A short-term specialist whose access expires automatically
- A week of approved hours prepared for payment
- A contractor’s access ended in one place
Their viewDay one is immediately clear
One login, one dashboard, tasks and SOPs attached.
Team dashboardYou see the whole team
Who is on what, what’s late and what needs you.
OnboardingOne flow, not ten systems
Invite, details, role, agreement, access, work.
Access + permissionsYou choose what they can see
Area by area, with an expiry date if you want one.
AgreementsExpectations live on the record
Attach your own or build a draft to review.
Approved payHours arrive ready to approve
Completed work, rates applied, your yes required.
Swipe or scroll for more
Prefer to speak to someone? Book a Live Walkthrough
Three views, one system
Their view. Your team view. The project view.
Everyone gets the view that suits their job—and none of it needs rebuilding from other systems.
- My work today
- My schedule
- My tasks
- My projects
- Attached SOPs
- Notes required
- Deadlines
- Voice-note updates
- Recorded hours
- Approved pay
One login, one dashboard and no guessing about what they’re responsible for today.
Two client sessions, one admin block, three tasks due and the SOP attached to each one.
- Who is working
- What they’re on
- Tasks due and done
- What’s overdue
- Expected against actual time
- Missing notes
- Work needing review
- Hours awaiting approval
- Access status
- Project bottlenecks
See what needs your attention without checking every person and every system.
Five people, two items over expected time, one set of notes missing, three hours awaiting approval.
See a real team recordReal proof
A real business proved this first—with a team that onboarded itself.
Alive Luxury Retreats ran a twenty-person team across separate systems: agreements in folders, tasks in documents, instructions in group chats, session notes chased daily and invoices that never quite matched the work. Bringing the people, the access, the work and the hours together changed the job of running it.
What it used to look like
What it looks like now
Inside that one business: onboarding the team was expected to take weeks and instead the team largely onboarded itself and was working within a day, internal messages dropped by roughly 90%, session notes arrived with the work instead of being chased, invoices matched the work actually completed, and the resulting visibility substantially reduced the need for manual scheduling and day-to-day operational oversight. This is one business’s experience. Results vary with team size, rates and existing habits, one-day onboarding is not guaranteed, and Alive24 does not automatically replace anybody.
Prefer to speak to someone? Book a Live Walkthrough
Prefer to speak to someone? Book a Live Walkthrough
What you actually receive
One team record. Everything you both need to know.
A clean Alive24 team record for a few important people—permanent, part-time, contractor or short-term.
The person
Who they are and what they own
- Role and responsibilities
- Employee or contractor
- Agreement attached or drafted
- Start and end dates
The access
Exactly what they can see
- Areas you choose
- View, edit, create or approve
- Assigned projects and clients
- Permanent, temporary or expiring
The work
What complete means
- Tasks and recurring work
- Role workflows and SOPs
- Schedule and deadlines
- Required notes and expected time
The pay
Hours you can approve
- Hourly, salary or session rates
- Approved hours only
- Payment summary prepared
- Your approval required
Prefer to speak to someone? Book a Live Walkthrough
One team record
One person. Everything you both need to know.
Enough to run the business properly, without turning three helpers into a corporate HR department.
“Add Ana to the Johnson project, tasks only, access ends 30 November”
The person, their access, their responsibilities, their time and their approved pay in one record.
- 01
Every person has one record
Role, responsibilities, agreement, access, work, time and pay in one place.
- 02
Everyone sees what they need
Their own work, selected projects or the wider team view—your choice, area by area.
- 03
Every completion becomes a record
Tasks, notes and actual time make the hours safe to approve.
- Person
- Role
- Responsibilities
- Agreement
- Employee or contractor
- Rate or salary
- Access areas
- Access level
- Access expiry
- Projects and clients
- Tasks and workflows
- Attached SOPs
- Schedule
- Expected time
- Actual time
- Approved hours
- Prepared payment
Prefer to speak to someone? Book a Live Walkthrough
One team record instead of ten accounts nobody tracks.
From scattered logins to one connected team record.
The person, their access, their responsibilities, their work, their time and their approved pay stay together—so you stop rebuilding the story from five systems.
From invite to approved pay
See exactly how one person becomes onboarded, working, recorded and approved for payment.
- 01
The person is onboarded
Invite, required details, role, rate and the agreement attached or drafted for you to review.
Onboarded in minutes
- 02
Access is chosen
Areas, projects and clients, at the level you choose—with an expiry date where it suits you.
One access point in
- 03
Responsibilities are attached
Tasks, recurring work, role workflows and SOPs sit on the record instead of a buried document.
Nobody guessing
- 04
The work is scheduled
Their schedule shows where to be, what to do and what complete actually means.
No chasing
- 05
The work is recorded
Tasks ticked, notes added by voice or typing, actual time captured against the work.
Completion recorded
- 06
Time is checked
Expected against actual. On track, slightly over, or flagged calmly for your review.
Gaps surface early
- 07
You approve the pay
Completed work, approved hours, rates and totals prepared for your yes in Money + Control.
Ready for payment
- 08
Access ends cleanly
Finished with a contractor? End or expire the access in one place—the work history stays.
One access point out
- No day-long onboarding
- No forgotten access
- No job description hunting
- No invoice detective work
Prefer to speak to someone? Book a Live Walkthrough
Connected, not bundled
Every person connects to the work, the clients and the money behind it.
Team Management sits at the centre of Deliver, carrying the person, their access, their responsibilities and their recorded work through to approved pay.
- 1Projects + JobsShows which work each person is contributing to.
- 2Tasks + WorkflowsCarries their responsibilities, tasks and SOPs.
- 3Team SchedulingShows when they work and what the hours are for.
- 4Client Management AreaControls which client records they can see.
- 5Invoices + PaymentsTurns approved hours into a prepared payment.
- 6Business DashboardShows labour cost in the wider picture.
- Projects + Jobs shows which work each person is contributing to
- Tasks + Workflows carries their responsibilities and SOPs
- Team Scheduling shows when they’re working and on what
- Client Management Area controls which client records they can see
- AI Operations Manager surfaces delays, gaps and items for review
- Money + Control receives approved hours and prepared payments
- Business Dashboard shows labour cost in the wider picture
- The AI Operations Manager connects here too—its page is coming next. Your business and client records stay inside your own controlled system with role-based access: restricted and project-specific access, private notes, rates and reviews kept confidential, access records kept, and clients seeing only what you approve. Centralised permission-based access reduces unnecessary exposure and is easier to control than spreading your business across unrelated apps—it can’t stop somebody copying what they are allowed to see.
Protect your client time
Give your team clarity without managing them all day.
See where scattered logins, repeated instructions, chased updates and unexplained hours are quietly taking time and money out of your week.
Take the 2-minute team check
Free, no commitment, with a practical summary of the team admin worth connecting.
Start with SolomonPrefer to speak to someone? Book a Live Walkthrough
Explore the connected system
See how your team connects across delivery, sales and your numbers.
Team Management sits inside Deliver while keeping the project, client, schedule and payment context intact.
You
One voice note. One change.
Voice note → Website updated
Prefer to speak to someone? Book a Live Walkthrough
Questions
Team Management—the questions owners actually ask.
Still unsure? The full demo answers most of it in a few minutes, without a sales call.
Ready to run your team from one place instead of ten?
See a person onboarded in minutes, given exactly the access you choose, doing recorded work and arriving with hours you can actually approve.
Book a Live Walkthrough
See onboarding, access, tasks, time and approved pay working together inside Alive24.
Book a Live WalkthroughSee How Deliver Works
Explore how clients, projects, tasks, scheduling and documents stay connected.
See How Deliver WorksGet Alive24
Own the complete connected system, including Team Management and every Deliver tool.
Get Alive24